100th+Anniv.-Dance+Tent

= = DANCE TENT PLANNING

for GS 100th Anniversary -- May 5, 2012, Mullins Center, UMass
links: http://www.gscwm.org/100thAnniversaryEvents.shtml http://www.gscwm.org/pdfs/ProgramFlyer_BigEvent.pdf http://www.gscwm.org/camporee.shtml

__**Notes from Hadley mtg. 1/23/12 **__ MEETING 1/23/12 Notes on Dance Tent: May 5-6, 2012 Next meeting – Monday night, March 19 --Maureen Jacque is our primary contact and connects with Megan and knows everybody who knows everybody. --Joyce Hahn will be our contact to the Athletics Dept. --Mara Breen has buddies in Facilities Tent – Maureen researched. 40x80 -- $1,200 to $1,500. Floor – Jean has contacts with FAC to get a free wooden floor in 4x8 panels. Sound and Lighting – Jean Chairs – need 50 to 100 – from Mullins? Tables – need 4 long ones WATER – Big jugs? Sell eco friendly bottles? Bulletin Boards and Easels – next meeting. next meeting We think expenses will be $2,000 to $2,500. BIG Event Day activities go 10am-4pm DANCE TENT TIMES – 11 hours 10-12 OPEN 12-1 closed 1-4 OPEN 4-6 closed 6-9 OPEN 9-10 closed 10-12:30 OPEN 12:30? closed Mara Breen and the Programming Group are going “great guns”. All music needs to be reviewed for appropriateness of lyrics. Wine tasting event. Maureen is pursuing the charity liquor license with the Town of Hadley. Jean is helping with forms. Carmelina’s will host and do the appetizers. 4 Seasons will provide the wine and brochure. Tickets – up to 125 @ $25. We get approx. $12.50/ticket __**Notes from Hadley mtg. 12/5/11**__ MEETING 12/5/11 Notes on Dance Tent: May 5-6, 2012 We talked a lot about the whole thing. Wine Tasting Party – February -- Maureen Jacque Donations from local business, individuals, clubs Permissions – Jean followed up and spoke to Council. NO problem with our wine-tasting event! assurance that no girls would be involved in the fund raising. (GSCWM would prefer we NOT use the gs LOGO (icon face) on our advertising because the event may promote specific brand products.) NO problem with our direct solicitations of local businesses. -- assurance that we would stay away from the biggies and chains (banks, Walmart, chain-mall stores) and concentrate on the retailers, professionals, and individuals who want to support "Hadley Girl Scouts Welcome GSCWM to Daisy's 100th Birthday Bash!" We can use our own letter and "letterhead". If we want official GSCWM letterhead, then we need to go through Council offices. Paperwork -- Amanda will send Jean the link(s) for our fundraising. -- for Ruth for her to fill out and submit. We will (of course) need to keep records and have a final report at the end. BIG Event Day activities go 10am-4pm Camporee Events goes from 4pm-Sunday 10am. 4-5PM Arrival, tent set up 5-5:15 Opening ceremony 5:15-5:45 Dinner One 5:45-6:15 Dinner Two 6:15-9 Evening activities 9-9:30 Snack and sing-along 9:30-10:30 Second evening activities for Juniors - Ambassadors 10:30-12:30AM Older girl evening activities for Cadettes - Ambassadors 12:30-**2:30** Night Owls – optional for Cadettes – Ambassadors BED FOR ALL 7-8AM Rise & Shine and Pack Up 8:00-9:30 Breakfast 9:30-10 Closing We decided to schedule Dance Tent activities 10am-4pm 4pm-2:30am We won’t conflict with the major all-BIG Event activities (like keynote speaker, etc.).
 * SITE** -- We have knowledge and contacts.
 * EQUIPMENT**
 * SIGNAGE AND THANK-YOUS**
 * BUDGET**
 * SCHEDULE**
 * PROGRAMMING**
 * FUNDRAISING**
 * Next meeting – Monday night, January 23**
 * ADMINISTRATIVE** Liaisons. Camela Moskin and Roxanne Campbell
 * BUDGET** – Kelly Dwight is ready
 * MONEY** – Maureen and Diane are cooperating on this. – With help from all of us.
 * SCHEDULE**


 * NOISE** – REMEMBER THIS AS POSSIBLE ISSUE

Floor Tent (Wedding size) Power Lighting Sound Carioke Tables and Chairs (Mullins?)
 * EQUIPMENT** (jean will head up)

Fundraising Selling the idea Cleanup HOSTS AT EACH EVENT Older Girls – signs
 * TROOPS HELPING**

__1. Dances through the decades__ a. 1920s: Jazz, swing, big band, foxtrot, Charleston, lindy hop b. 1960s: Sock hop c. 1970s: Disco d. 1990s: Rave __2. Participation dances__ a. line dancing b. square dancing c. wedding dancing (funky chicken, etc) (Mary K and Kim) d. hula hoops e. musical chairs f. Karaoke g. Zumba h. be a DJ __3. Dance demonstrations__ a. Ballet b. Flamenco c. Ballroom i. Tango, etc d. Capoeira __4. Calming dance__ a. yoga __5. Kid dancing__ a. Jay Mankita? b. hula hoops c. musical chairs
 * PROGRAM** committee ideas (from Mara’s group)

Connections 6. Diane can connect with Park and Rec’s KT for Zumba 7. Camela can contact Amherst Ballet 8. Does someone know Inez, the Flamenco Dancer? 9. How about the ballroom dance instructor in Hadley? 10. Humera (Dee Scanlon’s wife) is a DJ (her daughter is in Alison’s Daisy troop).

Things to find out 11. What’s the schedule? 12. Who wants to do what? 13. What kind of connections do we have to each of these genres?



__**Notes from Hadley mtg. 5/2/11**__ GS 100th Camporee on May 5, 2005 at Mullins Center. It was UNANIMOUSLY approved to sponsor a DANCE TENT. Excellent discussion! Here’s the plan at this point. This is just our “start”. We’ll get to work on this as we go along. And we’ll need lots of money.
 * Program Committee: Melly Briggins (Mara Breen and Kelly Higgins), Amy McE, Mary K
 * Budget: Kelly Dwight
 * Location: Maureen Jacque (works at UMass)
 * Lighting/Sound: Jean
 * Production Stage Mgr: Jelly (Kelly H and Jean)
 * Meeting Liaison: Camela Moskin

__**Notes from Hadley mtg. 4/4/11**__ Camela went to the 100th meeting -- and came with FABULOUS notes. THANK YOU! And we talked about possibly sponsoring a Dance-Tent at the 100th Camporee in May 2012. We're gunna "think on it" and try to decide at our next meeting in May.